Platform

The Complete Property Management Platform

From Tenancy and Condominium Law, CPI indexing, reserve fund tracking, and self-service portals. Ten purpose-built modules. One platform.

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Portfolio Dashboard
Service Charge Settlement
Legal Regime
Tenant Portal
Owner Portal
Invoice Processing
Portfolio Dashboard

Your Entire Portfolio at a Glance

Real-time KPI overview for every property in your portfolio. Occupancy rates, rent roll, Service Charge compliance status, reserve fund health, and CPI overdue counts on a single screen.

Service Charge deadline countdown with settlement deadline compliance tracker
CPI overdue count across all tenants
Reserve fund health indicators per property
Occupancy and rent roll with vacancy tracking
Portfolio Overview · 12 Properties Live
Occupancy
96.2%
▲ 1.4% vs last month
Rent Roll
€142K/mo
284 active leases
Index Overdue
2
⚠ Requires attention
Reserve Fund
3 at Risk
Below minimum threshold
Rent Collected — Last 6 Months
Properties
45 Marina Blvd
24 units
Tower 1 Residences
48 units
Garden Court
16 units
Service Charge Settlement Engine

Operating Cost Settlement, Fully Automated

All operating cost categories tracked per property. AI categorizes invoices throughout the year. Area-based allocation calculated per unit. Settlement deadline tracked with a live countdown.

All operating cost categories with AI auto-categorization
Area-based allocation calculated per unit
Surplus/deficiency vs advance payments per tenant
Settlement deadline tracker with portfolio-level countdown
See Full Details
Settlement Year 2024 45 Marina Blvd
✓
Collect
✓
Categorize
3
Allocate
4
Send
5
Done
Invoices
Wien Energie — Utilities
€4,280
AI
CleanPro GmbH — Cleaning
€1,840
AI
Allianz — Insurance
€6,120
AI
Unknown Vendor #38
€920
Review
82%
€47,320 total · 247/300 invoices processed
53 days to deadline
Rent Indexing

Never Miss a Rent Adjustment Again

Automatic CPI-based rent adjustment tracking across your entire portfolio. "CPI Due" badges appear when indexing is 13 or more months overdue. Per-tenant CPI calculator shows the exact adjustment amount.

Automatic alerts at 13+ months since last CPI adjustment
Portfolio-level CPI overdue count on dashboard
Per-tenant CPI calculator with exact adjustment amount
"CPI Due" badge on tenant profile and unit list
Rent Index Tracker Portfolio-wide
Base Rent Indexed Rent
20212022202320242025
Unit 4B
⚠ Index Due
Unit 7A
⚠ Index Due
Unit 12C
✓ Up to date
Last index: March 2024 · Next due: April 2025
47 current 2 overdue €640/mo at risk
Reserve Fund

Compliance, Always Visible

Track reserve fund balances against the legal minimum of €1.13/m²/month (2026 rate). CPI-adjusted 5-year projections show where each property stands. Compliant/Below-minimum status indicators at a glance.

Compliance tracking per property
Min €1.13/m²/month (2026 rate) threshold monitoring
CPI-adjusted 5-year projection charts
Compliant/Below-minimum status indicators
Reserve Fund Compliance 3 Properties
Tower 1
€1.42/m²
✓
Block B
€1.08/m²
⚠
Garden Court
€1.31/m²
✓
5-Year Projection
min €1.13
2025
2026
2027
2028
2029
Owner Voting

Owner Voting, Legally Binding

2022-compliant digital circular resolutions. Deemed consent handles non-responders automatically. Share-weighted results ensure proportional voting. 3-level automated dunning.

2022-compliant digital voting
Deemed consent automation
Share-weighted results for proportional voting
3-level automated dunning sequence
Roof Repair — €28,400 ● Active
72%
Yes
Yes 72%
No 8%
Pending 20%
JK
James K.
✓
SM
Sarah M.
✓
PW
Peter W.
✓
LN
Lisa N.
◷
Deemed consent activates in 4 days · Resolution passes at 60% threshold · ON TRACK ✓
Benchmark Rent Validation

Rent Cap Compliance, Always Up to Date

Automatic comparison of actual rent against the legally mandated benchmark rent per region. Violations are flagged immediately. Benchmark rent rates tracked per region with automatic updates.

Per-region benchmark rent rates tracked automatically
Automatic violation flagging on unit and property level
Applies only to full scope units (regime-aware)
Rent Cap Compliance · 24 units
Unit Actual Cap Status
1A €6.20/m² €6.67/m² Compliant
2B €5.90/m² €6.67/m² Compliant
3A €7.15/m² €6.67/m² Over Cap
4C €8.10/m² €8.43/m² Compliant
5A €7.02/m² €6.67/m² Over Cap
22 compliant · 2 flagged · Violations generate automatic alerts
Owner Portal

Self-Service for Owners

A dedicated portal where owners log in with OTP, view their ownership share, check reserve fund balances, vote on circular resolutions, and download documents. No phone calls needed.

OTP login for secure, passwordless access
Ownership share overview and reserve fund balance
Circular resolution voting directly from the portal
Document downloads and communication history
Welcome, James K. · Unit 4B
Ownership Share
12.4%
89.2 m²
Reserve Fund
€4,280
€126/mo contribution
Roof Repair Resolution
Vote Now
Documents
📄 Annual Statement 2024 ↓
📋 Lease Agreement ↓
🛡️ Insurance Policy ↓
Tenant Portal

A Self-Service Portal Tenants Actually Use

Tenants log in with OTP and see their rent schedule, Service Charge advance statements, payment history, and open maintenance tickets. New requests are submitted directly. No more phone calls.

OTP login, rent schedule, and payment history
Service Charge advance statement access
Maintenance ticket submission and tracking
Document downloads and lease information
See Full Details
Sarah M. · Unit 4B Tower 1
€1,280
April 2025
PAID ✓
🔧 Broken heater
Submitted → Assigned → In Progress → Resolved
Service Charge
Advance €120 vs Actual €98
+€22 credit
Pay Rent
Submit Ticket
Documents
AI Invoice Processing

From PDF Inbox to Ledger in Seconds

Every invoice that lands in your inbox gets scanned, read, and categorized automatically. Vendor recognized, cost category assigned, property matched, anomaly flagged — before a human ever opens it. What used to take your team 30 minutes per invoice now takes 3 seconds.

Scan and extract: vendor, date, amount, property reference from any PDF or image
Auto-assign to the correct operating cost category (cleaning, utilities, insurance, repairs, admin, lift, etc.)
Anomaly detection: duplicate invoices, unusual amounts, unknown vendors flagged for review
80%+ straight-through processing — only exceptions reach your inbox
One-click approval workflow with GL code assignment
See Full Details
Energy & Utilities Provider
Invoice #4521
March 15, 2026
Due: April 14, 2026
Bill to: Tower 1 Residences
45 Marina Blvd, Vienna 1020
Description Qty Rate Amount
Electricity supply 1 €580.00 €580.00
Common area lighting 1 €162.30 €162.30
Meter reading fee 1 €100.00 €100.00
Total €842.30
Vendor PowerCorp Ltd ✓
Category Utilities & Energy ✓
Amount €842.30 ✓
Property Tower 1 ✓
Confidence 99% HIGH
Status Auto-approved ✓ DONE
Processing invoice 248 of 300 this month · 94% auto-classified
AI Automation

AI That Understands Property Law

Invoice categorization into operating cost categories. Trade-aware maintenance routing (plumbing, elevator). Anomaly detection. Service Charge draft generation. Built for the real complexity of property management compliance.

Invoice categorization into operating cost categories
Trade-aware maintenance routing with emergency service support
Anomaly detection for duplicate invoices and unusual amounts
Service Charge draft generation from categorized invoices
AI Engine · Processing in real-time
#1247 Cleaning Co. → Maintenance & Cleaning 94% ✓
#1248 Power Corp → Utilities & Energy 99% ✓
#1249 Unknown Vendor → ⚠ Needs Review 41% !
#1250 InsureCo → Insurance 97% ✓
#1251 Lift Systems → Lift & Elevator 88% ✓
247 processed this month 80% auto-classified 4 anomalies

See the Full Platform in 30 Minutes

Book a demo or explore the live platform right now. Real property data. Deep legal compliance.

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